⇢

Free P 45 It Form

The P45 It form is an essential document that records the details of an employee leaving a job. This form helps both the employer and the employee manage tax obligations and ensure a smooth transition to new employment or benefits. To fill out the P45 correctly, please click the button below.

Fill Out Your Form Online

Free P 45 It Form

Fill Out Your Form Online

Contents

Form Preview Example

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •

14New employee's job title or job description

Postcode

16Gender. Enter ‘X’ in the appropriate box

Male

Female

17Date of birth DD MM YYYY

Declaration

18I have prepared a P11 Deductions Working Sheet in accordance with the details above.

Employer name and address

Postcode

Date DD MM YYYY

P45(Manual) Part 3

HMRC 04/08

Common mistakes

Filling out the P45 form can be a straightforward process, but there are common mistakes that people often make. One significant error is failing to provide accurate personal details. When entering the employee's name, National Insurance number, or address, it is crucial to double-check for any typos or omissions. Incorrect information can lead to complications with tax records and may delay the processing of the form.

Another common mistake involves misunderstanding the tax code. Employees may not realize that if their tax code is cumulative, they should leave certain boxes blank. For example, if the employee's tax code is cumulative, the total pay and tax to date fields should not be filled out. Confusing these instructions can lead to incorrect tax deductions for both the employee and the employer.

Additionally, many individuals overlook the importance of indicating if the employee is on a Week 1 or Month 1 basis. This designation affects how tax is calculated. If the employee is on this basis, it is essential to mark the corresponding box. Neglecting to do so can result in the employee being taxed incorrectly, which could lead to financial repercussions.

Finally, not signing the form can be a critical oversight. The declaration at the end of the P45 form requires a signature to certify that the information provided is accurate. Without this signature, the form may be considered incomplete, leading to further delays and issues with HM Revenue & Customs. Ensuring that all sections are filled out correctly and completely is vital for a smooth transition for both the employee and the employer.

Dos and Don'ts

Things to Do When Filling Out the P45 It Form:

Use capital letters throughout the form.
Ensure all details are clear and accurate.
Enter 'Y' if Student Loan deductions are applicable.
Complete the employee's National Insurance number accurately.
Include the correct leaving date in the specified format.
Verify that the employer's name and address appear on Parts 1 and 1A.
Send Part 1 to HM Revenue & Customs immediately.

Things to Avoid When Filling Out the P45 It Form:

Do not leave any required fields blank.
Avoid using incorrect titles or abbreviations for names.
Do not enter cumulative tax code details if week 1 or month 1 applies.
Do not alter any part of the form once completed.
Never forget to provide Parts 1A, 2, and 3 to the employee.
Avoid sending incomplete forms to HMRC.
Do not delay in submitting the form to avoid penalties.

⇓ PDF

Similar forms

P60: This document summarizes an employee's total pay and tax deductions for the year. Like the P45, it is important for tax purposes and must be provided by the employer at the end of the tax year.
P11D: This form reports benefits and expenses provided to employees. It is similar to the P45 in that it is used for tax calculations, but it focuses on non-cash benefits rather than income.
Loan Agreement Form: This document is essential when borrowing money, detailing the terms such as the loan amount and interest rates. For templates and further information, visit toptemplates.info/.
P30: This document is used to report and pay PAYE (Pay As You Earn) tax. While the P45 details an individual’s tax situation upon leaving a job, the P30 is more about the employer's overall tax obligations.
P46: This form is used when an employee does not have a P45. It collects necessary information to determine the correct tax code, similar to how the P45 provides essential details about an employee's previous tax situation.
P60U: This is a simplified version of the P60 for employees who have not received a P60 from their employer. It serves a similar purpose by summarizing pay and tax deductions.
P85: Used when an employee leaves the UK to work abroad. It helps determine tax residency status, akin to how the P45 indicates tax status upon leaving a job.
P50: This form is for claiming a tax refund after leaving a job. It is similar to the P45 in that both are related to tax refunds and the end of employment.
P11: This document is used for payroll records and tax deductions. It shares similarities with the P45 in that it helps employers track employee earnings and tax contributions.
Tax Return (1040): This is an annual report of income and taxes owed. While the P45 is specific to employment termination, both documents are essential for accurate tax reporting.

Free P 45 It Form

Form Preview Example

Common mistakes

Dos and Don'ts

Other PDF Documents

Similar forms